Job Description
Job Summary
We are seeking a detail-oriented Medical Billing Administration professional for a Medical Bill Review Administrative Assistant opportunity in Grand Island, NY. This role supports a busy Bill Review Department by helping ensure accurate intake, review, tracking, and documentation of medical bills tied to claims processing.
This is an excellent opportunity for candidates with medical billing, bill review, workers' compensation, no-fault insurance, or healthcare reimbursement experience who want a stable Monday-Friday schedule, strong training, and a long-term career path. The work environment is team-oriented, professional, and supportive, with leadership that values accuracy, reliability, collaboration, and continuous improvement.
The ideal candidate will enjoy administrative healthcare work, claim documentation, problem-solving, and communicating with adjusters, coders, providers, and internal team members. This position offers a path to hybrid work after training, making it a strong fit for someone seeking stability, growth, and work-life balance.
Key Responsibilities
- Provide administrative support to the Bill Review Department to support accurate and timely claims processing.
- Track, monitor, prioritize, and manage bill review inventory, referral assignments, and claim status.
- Review case and claim documentation to confirm supporting records align with billed medical services.
- Process incoming and outgoing correspondence, including emails, letters, faxes, invoices, and claim-related documents.
- Communicate with adjusters, coders, providers, and internal teams to help resolve billing, documentation, and workflow issues.
- Maintain accurate records in internal systems while supporting compliance with New York State Workers' Compensation and No-Fault regulations.
Compensation and Benefits
- Compensation: $20.00 to $21.00 per hour.
- Job Type: Temp-to-Hire, Direct Hire, or Temp-to-Perm after 720 hours.
- Schedule: Monday-Friday, 8:00 AM to 4:30 PM.
- Location: Grand Island, NY 14072.
- Workplace Type: Hybrid after training.
- Start Date: ASAP.
- Initial training will be in-office five days per week for approximately 3 to 6 months.
- After successful training completion, employees transition to a hybrid schedule with an expectation of 1 to 2 days per week in the office.
- 401(k) with 3% company match.
- Health insurance plans available.
- Dental insurance plans available.
- 10 days of Paid Time Off annually.
- 5 New York State paid sick days.
- Stable Monday-Friday schedule.
- Opportunities for professional growth and development.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
The pay transparency policy is available here:
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
Required Qualifications and Skills
- Support medical bill review operations through accurate intake, tracking, processing, and documentation.
- Review claim and case documentation to verify alignment with billed services.
- Coordinate correspondence and communication with adjusters, coders, providers, and internal departments.
- Help maintain workflow, inventory distribution, referral assignments, and compliance-focused claim processing.
- Minimum of 1 year of medical billing, medical bill review, or related healthcare administrative experience.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities, meet deadlines, and adapt to shifting needs in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Access.
- Ability to work independently while contributing effectively within a team environment.
- Professional, reliable, positive, and service-focused approach to daily work.
- Strong work ethic, integrity, and ability to maintain confidentiality with claim and medical billing information.
Preferred Qualifications
- Experience with medical billing for Workers' Compensation Fee Schedule and No-Fault Insurance claims.
- Knowledge of New York State Workers' Compensation and No-Fault billing practices.
- Experience using bill review platforms such as Strataware or similar systems.
- Familiarity with medical terminology, CPT coding, ICD-10 coding, and HCPCS coding.
- Prior experience supporting bill review, claims administration, healthcare reimbursement, or insurance billing operations.
Job Tags
Hourly pay, Permanent employment, Temporary work, Work at office, Immediate start, Monday to Friday, Shift work, 2 days per week, 1 day per week