Job Description

This is a remote position.

About the Employer

AstroHire TM (Est. 2017) is a 100% Native American–owned talent advisory, executive search, and HR services firm serving clients nationwide. AstroHire partners with private-sector corporations, governments, enterprises, and casinos to accelerate the hiring of high-impact leaders and professional-level talent. AstroHire’s technology enterprise clients transform industries and are regularly recognized among the Inc. 5000’s Fastest-Growing Private Companies and Fortune’s 100 Best Companies to Work For. AstroHire’s fastest-growing practice, Indian Country Talent, helps Tribal governments and Tribal Enterprises recruit hard-to-find executives and professional-level hires for mission-critical roles supporting strong governance, thriving enterprises, and sustainable economic development.

About the Role

AstroHire LLC is seeking a Human Resources Generalist – Onboarding Specialist to support the onboarding and HR compliance needs of our consulting clients. This role manages remote onboarding processes for newly hired employees across multiple client organizations, ensuring employment documentation is accurate, complete, and compliant with federal and state requirements.

The HR Generalist will work closely with client hiring managers and the consultancy team to deliver a smooth and professional onboarding experience using digital HR platforms and remote onboarding tools.

This is a fully remote contractor role supporting HR service delivery for client organizations.

This role is ideal for HR professionals with experience in:

• HR Generalist responsibilities

• Remote employee onboarding

• Multi-state employment documentation

• HR compliance and onboarding paperwork

• HRIS platforms such as ADP, BambooHR, iCIMS, Momentive Software (Community Brands), or Dayforce HCM

• Background check coordination and onboarding administration

• Client-facing HR support or HR consulting environments

• Managing onboarding processes across multiple organizations
  

Key Responsibilities

Client Onboarding Coordination

• Manage end-to-end onboarding processes for new hires across multiple client organizations

• Serve as the primary onboarding contact for client hiring managers and newly hired employees

• Prepare and distribute employment documentation, onboarding packets, and policy acknowledgements

• Track onboarding completion and ensure documentation is submitted prior to employee start dates
  

Remote Onboarding

• Coordinate remote onboarding workflows using HR systems and electronic onboarding tools

• Guide employees through virtual onboarding processes , including document completion and policy review

• Facilitate virtual orientation sessions when required
  

HR Compliance & Documentation

• Ensure completion of required employment forms including Form I-9, W-4, and applicable state employment documentation

• Prepare and distribute onboarding documentation such as:

• Wage notices and state tax withholding forms

• Drug testing consent forms

• Background check authorization forms

• Maintain employee records within HRIS or client HR systems

• Support compliance with federal, state, and local employment regulations
  

Multi-State Employment Documentation

• Learn and apply employment and wage documentation requirements across multiple states

• Prepare required state onboarding forms and wage notices when applicable

• Examples may include New York Pay Rate Notices and Form IT-2104 (New York State Employee’s Withholding Allowance Certificate)
  

Client Coordination

• Collaborate with client hiring managers, payroll providers, and internal consulting staff

• Coordinate onboarding timelines and employee start dates

• Respond to employee and client questions regarding onboarding processes
  

Background & Reference Checks

• While clients typically manage their own screening processes, the HR Generalist may occasionally coordinate or complete background checks and reference verification on behalf of clients
  

HR Operations Support

• Assist with benefits enrollment coordination and onboarding administration

• Support continuous improvement of the consultancy’s HR onboarding processes and services
  

Requirements

Required Qualifications

• Associate’s degree (two-year degree) in Human Resources, Business Administration, or related field, or equivalent experience

• 2–4 years of HR experience , preferably in onboarding or HR operations

• Experience onboarding employees remotely using digital HR tools and online platforms

• Ability to learn and apply multi-state employment onboarding requirements

• Hands-on experience working with HR systems such as:

• ADP

• BambooHR

• iCIMS

• Momentive Software (Community Brands)

• Dayforce HCM

• Strong organizational skills and attention to detail

• Excellent communication and client service skills

• Ability to work independently in a remote environment while supporting multiple clients
  

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field

• HR certification such as:

• SHRM-CP

• SHRM-SCP

• PHR

• SPHR

• Experience working in HR consulting firms, staffing agencies, or professional services environments

• Experience supporting multiple clients or multi-location organizations

• Bonus: Certification as a Tribal Human Resources Professional (THRP) through the National Native American Human Resources Association (NNAHRA)
  

Key Skills

• Remote Employee Onboarding

• HR Compliance & Documentation

• Multi-State Employment Requirements

• HRIS Administration

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