Job Description

Executive Personal Assistant

Job Summary

We are looking for a dependable, highly organized, and proactive Personal Assistant to provide comprehensive support to an attorney. This position plays a vital role in ensuring the seamless management of both professional responsibilities and personal administrative matters. The ideal candidate is resourceful, detail-oriented, trustworthy, and capable of handling multiple priorities in a dynamic, fast-paced environment while maintaining the highest level of confidentiality.

Duties

• Assist with personal responsibilities including errands, appointment coordination, scheduling, and other confidential matters while exercising sound judgment and discretion.

• Oversee and maintain complex calendars using Microsoft Outlook Calendar, coordinating meetings, court-related appointments, travel itineraries, and other important commitments with accuracy and efficiency.

• Deliver executive-level administrative support by preparing correspondence, proofreading legal and business documents, transcribing notes, organizing files, and creating reports with exceptional attention to detail.

• Coordinate ongoing projects by monitoring timelines, tracking deliverables, organizing resources, and communicating with internal stakeholders to ensure successful and timely completion.

• Perform office administration duties including document filing, data entry, record management, bookkeeping through QuickBooks, and maintaining organized office systems and supplies.

• Support the planning and execution of corporate meetings, legal events, conferences, and special functions by coordinating logistics, schedules, materials, and vendor communications.

Executive Support

• Comprehensive calendar management

• Scheduling meetings, appointments, and travel arrangements

• Managing emails, correspondence, and document organization

• Administrative support for legal operations and business activities

• Project coordination, progress tracking, and follow-up

• Preparing administrative documents, responding to emails, and assembling legal documentation with accuracy

Personal Assistant Functions

• Running personal and business-related errands

• Providing occasional weekend assistance when required

• Coordinating miscellaneous logistical and administrative support tasks

• Assisting with special projects and other responsibilities as assigned

Qualifications

• Preferred minimum of 3 years of experience supporting executives or attorneys in an executive assistant or personal assistant capacity.

• Demonstrated success in a similar administrative position with strong organizational and office management abilities.

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Outstanding organizational and time-management skills with the ability to prioritize multiple assignments in a fast-moving environment.

• Excellent written and verbal communication skills, including professional phone etiquette and exceptional customer service abilities.

• Proven ability to handle confidential and sensitive information with integrity, professionalism, and discretion.

• Experience coordinating projects, managing deadlines, and assisting with event planning is considered a strong asset.

• Spanish or Mandarin language proficiency is preferred.

• Notary Public Certification is preferred or may be obtained after employment begins.

• Valid driver's license required.

Work Arrangement

• Primarily on-site with regular in-person attendance

• Combination of office administration, executive support, business coordination, and personal assistance responsibilities

Benefits

• Health Insurance

• Vision Insurance

• Dental Insurance

• Monthly Metro Card

Become part of a rewarding opportunity where your organizational expertise, initiative, and commitment to excellence will directly contribute to the success of executive leadership. We are seeking a motivated professional who thrives in a collaborative and fast-paced environment and is eager to build their career while making a meaningful and lasting impact every day.

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