Job Description
Premier Global Alternative Investment Firm/Asset Manager in Midtown Manhattan is seeking a new Full-Time/Permanent Assistant to join its Strategic Finance Team! This person will be supporting the Head of Strategic Finance in addition to a team of executives in the group. Candidates must have a minimum of 7-10+ years of applicable high-level executive administrative support experience working in financial services (required; ideally out of a large, recognizable firm; no jumpy resumes!) and a Bachelor’s degree is required. They should be incredibly polished and professional, overly detailed, proactive, organized, accustomed to working in a fast-paced, dynamic environment, and possess excellent interpersonal and communication skills. This is a fantastic opportunity to work on the nicest team and join a community of extraordinary people who are committed to a culture of excellence and collaboration in everything that they do. They invest in their people for the long term and are committed to supporting their development at every stage of their career!
Salary depends on experience
(120k base), plus BUILT-IN guaranteed paid overtime and discretionary bonus eligibility (25k target bonus) – all-in 165k+ total comp. AMAZING benefits/perks, free breakfast/lunch, gym, and much, much more.
Hours are 9:00am-6:00pm, with flexibility to work OT as needed. Hybrid 4/1 work schedule.
Responsibilities:- Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents, and coordinate visas
- Schedule and organize meetings, conferences, and off-sites, including all related logistics.
- Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system.
- Screen a large volume of incoming calls and greet guests in a professional and courteous manner.
- Prepare and edit relevant materials for team, including Word documents, PowerPoint presentations, and Excel Spreadsheets.
- Establish, develop, maintain, and update e-filing system.
- Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital.
- Compose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency, and make the appropriate changes.
- Manage work priorities independently and respond to business outside of normal business hours as needed.
- Perform other related general administrative tasks for executives as assigned and required.
- Use US Mail, FedEx, and other services to send and track priority mail.
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
- Allocate and code invoices using OneVue system as needed.
- Facilitate vendor onboarding process.
Requirements/Qualifications:- Minimum 7-10+ years of applicable high-level executive administrative support experience working in financial services (required; ideally out of large, recognizable firm).
- Bachelor’s degree required.
- Ability to thrive in a fast-paced and rigorous work environment.
- Demonstrated ability to prioritize competing demands and meet deadlines
- Strong initiative and ownership of responsibilities.
- Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues, and take appropriate action.
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy.
- Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required.
- Ability to succeed in a collaborative administrative team environment while maintaining a positive, solutions-oriented mindset.
- Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word, and PowerPoint.
- Working knowledge of office administrative procedures and operating standard office equipment.
If you meet the required qualifications and are interested in this role, please apply today.
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Job Tags
Permanent employment, Full time, Work at office